County Public Records
Ocala County Public Records
Start with county clerk/recorder official records, property and tax lookups, and permitting files, then request certified copies when images are restricted or not posted online.
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Recorded Documents
Property Records
Tax Bills
Vital Records
On this page:
Primary Office Family
County Clerk/Recorder holds deeds, mortgages, liens, plats, and official records.
Property Records
Assessor/Appraiser for ownership and values; Tax Collector for bills and payment status.
Certified Copies
Certified deed and court copies usually require a request; online images may be view-only.
Search Order
Clerk/Recorder index first, then property and tax, then permits or court if needed.
Where To Start
- Start with the County Clerk/Recorder official records index for deeds, liens, and plats.
- Search the Property Appraiser/Assessor for owner, parcel, and value to cross-reference recorded filings.
- Check the Tax Collector for current and prior tax bills and payment status.
- Use Planning/Building to find permits, contractor records, and inspections tied to an address or parcel.
Record Routing
- Deeds, Mortgages, Liens → County Clerk/Recorder
- Plats, Condominium Maps → County Clerk/Recorder
- Ownership, Parcels, Values → Property Appraiser/Assessor
- Tax Bills, Delinquencies → Tax Collector/Treasurer
- Probate and Civil Dockets → County Court Clerk
Search Inputs
- Grantor/Grantee Name
- Instrument Number or Book/Page
- Parcel ID (APN)
- Situs Address
- Subdivision or Plat Name
- Case Number (Probate/Civil)
Source Map
| Source / Office | Best For | Search Method | Why It Matters |
|---|---|---|---|
| County Clerk/Recorder | Official records: deeds, mortgages, liens, releases, plats, notices | Online index by name, book/page, instrument; images may be limited; request certified copies | Primary county source for recorded documents supporting property and title research |
| County Property Appraiser/Assessor | Owner name, parcel numbers, legal descriptions, assessed values | Online property search by owner, parcel ID, address; parcel reports or maps if offered | Connects addresses to parcel IDs and owners used in clerk and tax lookups |
| County Tax Collector/Treasurer | Current and prior tax bills, payment status, tax certificates | Online bill search by parcel, owner, or address; payoff details often by request | Verifies tax standing and delinquencies tied to parcels |
| County Planning/Building | Building permits, inspections, contractor records, zoning cases | Online permit search by address or parcel; plans or files may require an in-person or written request | Shows development history and code status for properties |
| County Court Clerk | Probate, civil, marriage, and certain court filings | Online docket/index by name or case; certified copies and older files by request | When recorded documents reference cases, use the docket to locate underlying filings |
FAQs
How do I get a certified copy of a deed or mortgage?
Search the County Clerk/Recorder index by name or book/page, note the instrument, and submit a certified copy request; certifications are not typically downloadable.
I only have a street address—where should I start?
Use the Property Appraiser/Assessor to find the parcel ID and owner, then search the Clerk/Recorder official records by owner name or legal description.
Where are birth, death, and marriage records handled?
Birth and death certificates are typically routed through the state vital records office; marriage licenses and divorce judgments are usually held by the County Court Clerk or Clerk/Recorder.